At Global Recruit Partners K.K. (GRP), we consider it our duty to uphold the confidentiality and security of personal information entrusted to us, as we strive to maintain the integrity of our operations as a premier executive search firm. With this responsibility in mind, we have devised the following principles to guide us in safeguarding personal information. Every member of the GRP team is committed to adhering to these guidelines, taking proactive measures to prevent the loss, alteration, unauthorized access, or disclosure of personal information, and promptly addressing any incidents should they occur.
GRP will ethically and transparently collect personal information through legally acceptable means, such as our registration portal and direct interactions with individuals. This personal information may include, but is not limited to, contact details (such as names and contact information) necessary for identification and communication, as well as career-related information (such as desired roles, industry preferences, skills, education, and work history) essential for providing our executive search services.
Additionally, we may acquire personal information indirectly from sources like publications and online platforms. Such information will be used solely for the purpose of initial contact and related processes. Participation in providing personal information is voluntary; however, non-disclosure may hinder our ability to provide executive search services or consider individuals for employment opportunities at GRP.
GRP will utilize personal information solely for the provision of our executive search services and the effective management of our personnel. Under no circumstances will personal information be used for purposes other than those explicitly stated.
GRP will not disclose personal information to third parties without prior consent from the respective individuals, except as required by Japanese laws and regulations or with explicit authorization from the individuals.
GRP is committed to maintaining the accuracy and security of the personal information we hold. We employ reasonable measures to safeguard against unauthorized access, data breaches, and other risks to ensure the integrity and confidentiality of personal information. In the event of any security incidents, GRP will take prompt and appropriate actions in accordance with our established protocols and emergency response measures.
GRP acknowledges individuals' rights to request access, correction, or deletion of their personal information held by GRP. We will respond promptly to legitimate requests for such actions, subject to verification of the requester's identity. However, there may be instances where disclosure or correction is restricted by law or necessary to protect the rights and interests of individuals or third parties.
GRP has implemented an internal organizational framework to ensure the proper management of personal information. This includes appointing a Personal Information Protection Officer and providing relevant personnel with training on the appropriate handling and protection of personal information to mitigate risks of unauthorized access or improper disclosure.
GRP is committed to adhering to all applicable laws, guidelines, and regulations governing the protection of personal information, as prescribed by the Japanese government, in the conduct of our business activities.
GRP will establish and maintain a comprehensive personal information protection management system in compliance with relevant laws and regulations. We will regularly review, update, and improve this system based on internal and external feedback to ensure its effectiveness and relevance.
Information Provided to Third Parties: GRP may share personal information with client companies seeking executive and professional personnel for recruitment purposes. This information will be used to facilitate introductions between candidates and client companies, ensuring alignment between candidate qualifications and client needs.
Methods of Providing Personal Information: When sharing personal information with third parties, GRP will primarily utilize secure electronic communication methods, employing appropriate measures to safeguard the confidentiality and integrity of the information transmitted.
Types of Recipients: Personal information may be provided to client companies seeking executive and professional personnel for recruitment purposes.
Agreements on Handling Personal Information: Agreements between GRP and client companies outline mutual obligations to maintain the confidentiality of any shared information, including personal data, both during and after the agreement period.
For inquiries, complaints, or further information regarding our handling of personal information, please contact us using the details provided below.
